Duke University Hospital is consistently rated as one of the best in the United States and is known around the world for its outstanding care and groundbreaking research.

Duke University Hospital has 1,048 licensed inpatient beds and offers comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center; a major surgery suite containing 65 operating rooms; an endo-surgery center; a separate hospital outpatient surgical department with nine operating rooms and an extensive diagnostic and interventional radiology area.

For 2021-2022, U.S. News and World Report ranked Duke University Hospital nationally in 11 adult specialties: cancer, cardiology & heart surgery, diabetes & endocrinology, ear, nose & throat, gastroenterology & GI surgery, gynecology, neurology & neurosurgery, ophthalmology, orthopedics, pulmonology & lung surgery, and urology.

Duke University Hospital is also ranked first in North Carolina and first in the Raleigh-Durham area.

In addition to its hospitals, Duke Health has an extensive, geographically dispersed network of outpatient facilities that include primary care offices, urgent care centers, multi-specialty clinics and outpatient surgery centers.

Duke Hospital Human Resources

Administrative Specialist

Hybrid, a minimum of 2 days in the office

Job Description

• Oversees and performs a wide range of administrative activities in support of the Chief HR Officer and the DUH HR team. Serves as the Onboarding Coordinator - the primary point of contact for and provides critical support to candidates, hiring managers, and internal HR and business stakeholders to provide a world-class onboarding experience for newly hired employees. Also serves as program administrator for several internal programs - Employee Development and Recognition.
• Provides support activities such as calendar management, scheduling meetings and processing expense reports, etc.  Prepares executive level, complex presentations using a variety of technology products.
• Independently develops, distributes and monitors reports for compliance and resolves discrepancies. 
• Develops and compiles HR metrics and performs data analysis; presents findings in a professional and effective manner. Assists in problem solving, HR process execution and day to day data requests. 
• Develops content for and updates the DUH HR website as well as other communication tools.
• Partners with others to organize resources and execute complex projects, operations, and/or events for the department.  Assists in program planning and project management. 
• Identifies trends in operational procedures quickly, develops and implements changes and procedural solutions for issues of moderate complexity; communicates changes to others in the department. 
• Responds to management requests for information that may be highly sensitive; performs research and analysis on specific issues and independently prepares non-routine letters which may be highly sensitive.

Minimum Qualifications

Education

High school education or equivalent with five years of administrative OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. support experience of increasing variety, complexity and demonstration of work leadership. Two years post-secondary education with three years of experience.

Experience

• 2+ years' experience in an administrative or analytical support role, preferably in human resources
• Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, etc.), Outlook, PowerPoint and Sharepoint.
• Ability to gather data, and information, and prepare reports independently and in a timely and/or urgent manner as needed
• Proven ability to create, compose, and edit written materials
• Performs routine data entry in HRIS and other HR-related tools and systems
• Ability to maintain strict confidentiality
• Ability to analyze and solve problems
• Prioritize and ensure timely completion of commitments/deliverables
• Excellent interpersonal,  verbal & written communication skills
• Knowledge of general HR and administrative principles including payroll processes.
• Must have a passion for teamwork

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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About Duke University Health System

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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